Shipping record form book



Dec. 22, 1942. J. T. LEDVINA 2,305,970

SHIPPING RECORD FORM BOOK Filed 10, 1941 2 Sheets-Sheet 1 SHIFPERS N9 AGENTS N AT DATE SHIPPER CONSIGNEE ADDRESS DEST'N 12 us PROPERTY ywMsER r mamas -ARTICLES AND MARKS WEIGHT RATE FREIGHT I I AGENT UNIFORM STRAIGHT BILL OF LADING-GRIGIML- No'r Mean- PER Fia I a /NVENTOR.' JAMES T LED V/NA J Warm 2o ATTORNEY 22, 1942. J. T. LEDVINA 2,305,970

SHIPPING RECORD FORM BOOK Filed; Nov. 10, 1941 2 Sheets-Sheet 2 CARRIER: I smz Psrzis AGEN T's 9 AT DATE 5111 PPER CONSIGNEE ADDRESS I I AT NUMBER (IF-PACKAGES, ARTICLES AND MARKS WEIGHT RATE FREIGHT AGENT OR CASHIER g 2111; T 3117:: I I K553: I I I I TI: I CHARGED ADVANCED .AGENT THIS MEMORANDUM: PER

3 4 s CARRIER:

I DATE PRO. No. FROM I o LOAD TO D o. LOADER /1. RO gggg a cgmc PRO. N9 DATE MF /c' NUMBER OF PACKAGES, ARTICLES AND MARKS WEIGHT RATE FRfilGHT ADVANCES TOTAL FR El G HT BILL 37 /NVENTOR: 23 Jame-s 7. LED v/NA figggglerqszs SIGNATURE DELIVERY, RECEIPT W ATTORNEY Patented Dec. 22, 1942 Ui'i STTES FAT! QFEICE SHIPPING RECORD FORM BOOK James T. Ledvina, Maple Heights, Ohio Application November 10, 1941, Serial No. 418,530

1 Claim.

This invention relates to printed forms, and particularly to shipping records, bills and neceipts which are used in manifold systems for the transportation business.

As conducive to a clearer understanding of this invention, it may be well to point out that certain shipping records such as bills of lading, to be in conformity with certain federal laws; to wit, Title 49, Transportation, section 20, paragraph 5 of The United States Code, must contain thereon certain printed words relating to the rights and liabilities of the parties concerned and also must be in a general prescribed accounting form. The record forms heretofore used, because of these prescriptions and requirements did not lend themselves to a systematic and rapid handling of their use and completion. Unnecessary and duplicate work was often required. It is, therefore, the primary object of this invention to provide a padded set of sheets which facilitate the making of a more orderly set of records for the shipment of goods by way of common carriers.

The novelty of this invention lies in the arrangement and spacing of certain indicia columns which columns register through the padded sheets and enables the inscriber, by means of carbon sheets, to enter most of the pertinent data on all of the required record sheets at one time.

Another object is to pre-stack and bind the sheets in a manner which conforms to their orderly useand which facilitates the entering and keeping of their records.

These and other objects and features of the invention will become apparent from a reading of the following description and claims together with the accompanying drawings in which like parts are designated by like reference characters and wherein:

Figure l is a view of a set of sheets and showing the first sheet in the set;

Figure 2 is a view of the second sheet;

Figure 3 is a view of the 3rd, 4th, 6th, 7th and 8th sheets of the record;

Figure 4: is a view of all of the sheets partly opened and separated showing the manifo1d carbon sheets; and I Figure 5 is a view of a part of the fifth sheet of the set.

Broadly, this invention consists of a book which, in substance, is in two parts or pads l and 25 respectively. The sheets of the two assembled pads contain space for certain matched or registered indicia and printed matter which will be described in detail hereinafter. The first part of the book or the top pad 10 which is also referred to as the primary pad, consists of sheets 52 and i3 and carbon sheets Ella and l3a thereunder.

The bottom part of the book or lower pad 20 referred to as the secondary pad, consists of pages 2!, 23, 24, 25 and 26 together with carbon sheets Zla, 22a, 23a, 24a and 25a therebetween. All of the sheets and carbon papers therebetween are assembled in a manifold form known commercially as Snapout and are so arranged that when torn apart, some of the carbon sheets are removed from between the adjacent sheets and others of the carbon sheets remain therebetween for further special use.

The top page I2 of the primary pad I0 is a bill-of-lading form and has a heading portion l4 suitable for receiving certain general data and a portion l5 which has certain horizontal lines and transverse columns for receiving notations relative to the number of packages, articles, marks, weight, rate and other description therein. The portions of the page I2 indicated by A contain certain printed information required by law to appear on original bills-of-lading. To the right of the data columns, there is space for the signature of the consignor, the amount received by the cashier, the charges advanced and the name of the agent. This information is indicated and referred to as special data l6 hereunder. The page I3 of the first pad i0 is almost identical with the page l2 shown in the Figure 1, except that at B it has certain information required by law to appear on memorandum billsof-lading. The carbon sheet l2a is affixed to the stub member 21 of pad l0 and is removed from between the sheets l2 and I3 when the two pads and sheets are snapped apart.

The top sheet of the secondary pad is clearly shown in the Figure 3 of the drawings. It has a heading space at for receiving certain general data and which heading space is imposed or registered with the heading Id of sheets I2 and i3, as well as with headings of all the sheets below it. It has also a space for entering the general data 35 which space registers with the space 15 of the other pages. It also has space for special data 36, which special data is entered on the sheets of the pad 28 after the top pad has been removed. The sheets 2|, 22, 23, 24, 25 and 26 are practically identical in printed form. The headings and space for general and special data is registered and matched so that suitable entries on all of the six sheets can be made simultaneously with the carbons therebetween.

The six sheets of the secondary pad 20 are titled and have certain identifying numbers thereon as required by law. The sheet No. 21, for example, is titled Freight bill and has a large figure 1 thereon at the point indicated by the character 31. The sheet 22 similarly has the number 5 printed at the point 31 and is titled Auditors copy. The sheet 23 is titled Delivery receipt and has the number 2 thereon as shown in the Figure 4. The sheet 24 bears a large number 3 and is entitled Consignee receipt. The sheet 25 has a large number 4 printed thereon and is entitled Drivers copy, and the sheet 26 is entitled Station copy and has a large number 6 printed thereon. The Delivery receipt sheet 23 differs from the other sheets in the pad in one respect only, and that is because it has a space for the consignees signature and date at the point below the identifying number 2 and as indicated by the character 38. If desired, the various sheets may be printed on different colored paper so that they can be identified more readily. The carbon sheet 24a which is between the sheets 24 and 25 and the carbon sheet 25a which is between the sheets 25 and 26 are unperforated and attached to the pad stub member 28 and are removed from between the adjacent sheets when the pads are snapped apart and opened. The other carbon sheets, namely, 2| a, 22a and 23a are perforated and remain between the respective adjacent sheets 2|, 22, 23 and 24 when the pad is pulled apart.

When used, the general information relating to the carrier, consignor, place, date, etc., are entered on all the sheets while the two pads l and are in assembled condition. The general data relating to the goods and description thereof is likewise entered at that time. This general information is. thus entered on all eight pages simultaneously. The pages are then snapped out and separated by a sudden jerk when the stub members 21 and 28 are held in one hand and the eight loose sheets are held in the other hand. The top pad l0 consisting of the original bill-oflading, the memorandum bill-of-lading and the carbon sheet I20. goes to one department of the shippers office where the special data required for the space It is filled in, while the bottom pad 20 goes to another department where the special data required for the space 36 is filled in. The

special data of pad 20 required at point 36 is entered in the columns marked Advances and Totals on the sheets 2|, 22, 23 and 24, but this data does not appear on sheets 25 and 26, because the carbon sheets 24a and 25a were automatically removed when the forms were jerked apart. The sheets 2|, 22, 23 and 24 with the additional information thereon are then forwarded to their respective departments, and the bottom sheets 25 and 26 are similarly forwarded to their respective destinations. On the backs of the original bill-of-lading l2 and the memorandum billof-lading l3, there is certain printed matter relating to certain contract terms and conditions which are required by law. This legal printed matter is not shown in the drawings, but it is well known and understood by those using forms such as these.

The sheets of each of the two pads l0 and 20 are fastened or attached together at their respective stub members 21 and 28 with an adhesive or some other common binding means. The various printed sheets and certain of the carbon sheets of the two pads are separable and detachable from their respective stubs simultaneously at the registered, alined and imposed severable portion or perforations 29. The first or primary pad is also referred to as the carriers records and the secondary pad 20 is sometimes called the oflice records.

Specifically, a typical book made in accordance with this invention, such as is illustrated in the Figures 1 and 4, will have an arrangement of printed and carbon sheets and an assembly of stub members as follows. The printed sheets l2 and I3 are perforated and separable and detachable from the stub member 21.

The printed sheets 2|, 22, 23, 24, 25, and 26 are perforated and detachable from the stub member 28. The carbon sheets 2| (1, 22a and 23a are similarly separable and detachable from the stub member 28. They are of the same length as the underlying adjacent printed sheets and are therefore fully grasped and snapped out with them. The carbon sheets 24a and 25a however are shorter than the adjacent printed sheets and they are not perforated and therefore are not detached from the stub member 28 when the book is snapped-out. These carbon sheetsare discarded with the stub member along with the aforesaid carbon sheets |2a and |3a.

Therefore, after the basic or primarywritten entries have been simultaneously made on all of the sheets of the assembled book, the secondary or office entries may be made on the loose but still stacked and registered printed sheets 2|, 22, 23 and 24 through the still assembled but loose carbon sheets 2|a, 22a and 23a in the manner and for the purpose heretofore set forth.

While the invention has been disclosed in its preferred form, it is to be understood that the embodiment of the invention as described and illustrated herein is not to be considered in a limited sense as there are many otherforms or modifications of the invention which are also considered to be within the scope of the appended claim.

I claim: I

A book of shipping record forms, comprising, a pad of primary printed sheets and separable carbon sheets including a stub member therefor, each of the said printed sheets having registered and alined perforated portions adjacent the stub member facilitating the detachment therefrom and having registered and alined edges opposite the said stub member, each of the said carbon sheets being more permanently affixed to the said primary stub member and having edges opposite thereof which lie inside the aforesaid edges of the printed sheets, a pad of secondary printed sheets and separable carbon sheets including a stub member underlying the aforesaid primary pad of sheets and connected together at the said stub members, each of the said secondary printed sheets having registered and alined perforated portions adjacent to the stub member facilitating detachment therefrom and registered with the said perforated portions of the primary pad, the said secondary printed sheets having registered and alined edges opposite the aforesaid stub members, someof the secondary carbon sheets having registered and alined perforated portions adjacent to the stub member facilitating detachment therefrom and being substantially of the same size as 'the said printed sheets and in registration therewith, the remainder of the secondary sheets being more permanently affixed to the said secondary stub member and having edges opposite thereof which lie inside the aforesaid edges of the secondary printed sheets, the said sheets and stub members being so arranged that when all of the printed sheets are simultaneously detached from the stubs some of the secondary carbon sheets remain between some of the secondary printed sheets.

JAMES T. LEDVINA. 

